Stop the Busywork: TempWorks Workflows Built for Staffing Teams

For staffing teams running on TempWorks, the bottleneck is rarely the recruiter. It's everything around the recruiter.

Every accepted offer triggers a manual email. Every inbound CV requires a profile update. Every status change means someone, somewhere, has to stop what they're doing and make sure the right information gets to the right place.

Individually, these tasks take minutes. Collectively, they take hours, and they pull your team away from the work that actually drives revenue: sourcing, screening, and placing candidates.

Whippy Workflows integrate directly with TempWorks, automating the operational tasks your team has been handling manually, triggered in real time by the events happening inside your ATS. No custom middleware, no engineering overhead, no workarounds.

Below are two examples of what your team can start automating today.

Building a TempWorks workflow in Whippy takes minutes. Here is what it looks like:

Every time a candidate accepts an offer, your coordinating team needs the same information: candidate name, job order ID, client name, assigned recruiter, and pay details.

In most TempWorks agencies, that means a recruiter stops what they are doing, pulls the data manually, and sends it, every single time a placement is made.

Ask any recruiter who has done this at scale and they will tell you the same thing: getting this automated would be huge.

With Whippy, it already is.

The moment a recruiter changes a candidate status to "Accepted" in TempWorks, Whippy detects the change in real time, pulls all the relevant candidate data directly from TempWorks, builds the onboarding email, and sends it to your coordinating team automatically. Accurate, instant, and without any manual input.

Your recruiters stay focused on placements. Your coordinators get everything they need the moment an offer is accepted.

How it works:

1. Candidate status is changed to "Accepted" in TempWorks
2. Whippy confirms the status and triggers the workflow
3. Candidate data is pulled directly from TempWorks
4. The onboarding email is built automatically
5. The email is sent instantly to the coordinating team

Here is how the workflow is structured:

When a candidate sends their CV by email, someone on your team has to track it down, find the right profile in TempWorks, and attach it manually. If the candidate is not in the system yet, that means creating a new record from scratch before you can even get started.

It is not a complicated task. But it is a constant one. And every interruption pulls your recruiters away from the work that actually moves the needle.

With Whippy, the moment a candidate sends an email with their CV attached, the workflow takes over. Whippy checks whether the candidate already exists in TempWorks using their email address. If they do, the resume is attached to their profile automatically. If they do not, Whippy creates a new employee record in TempWorks and attaches the CV. Either way, the profile is updated instantly, with no manual input required.

If the email arrives without an attachment, Whippy logs a note in the candidate's TempWorks profile flagging that no CV was included, so nothing falls through the cracks.

Your team stays focused on recruiting, not on manual data entry.

How it works:

1. Candidate sends an email with their CV attached
2. Whippy detects the incoming email and checks for a matching TempWorks record
3. If the candidate exists, the CV is attached to their TempWorks profile automatically
4. If the candidate is new, Whippy creates their TempWorks record and attaches the CV.
5. If no CV is attached, a note is logged in TempWorks so the gap is captured

Here is how the workflow is structured:

Every new applicant needs to land in the right hands. The faster that happens, the faster your team can act.

In most staffing agencies, that routing happens manually. A recruiter opens the record, reads through the details, and decides which team should own it. One applicant at a time, every single day. At scale, that becomes a bottleneck.

With Whippy, the moment a new applicant record is created in TempWorks, the workflow evaluates their data automatically. Certifications, job type, custom TempWorks fields, all read in real time. Whippy routes the applicant to the right recruiting team and updates their status in TempWorks instantly. No manual review, no delays.

Your team receives pre-routed applicants the moment they enter the system.

How it works:

1. A new applicant record is created in TempWorks
2. Whippy reads the applicant data in real time
3. The workflow evaluates certifications, job type, and custom fields
4. The applicant is routed to the correct recruiting team automatically
5. Status is updated in TempWorks instantly

Here is how the workflow is structured:

What This Means for Your Team

Every manual task your recruiters no longer have to do is time they can put toward sourcing, screening, and placing candidates. Whippy Workflows connect directly to your TempWorks data, so your team spends less time maintaining systems and more time growing your business.

These are just two examples of what is possible. The workflows your team needs are unique to how you operate, and Whippy is built to match that.

Ready to see what you can automate? ↗