A candidate applies at 11pm and gets a text back before midnight. A worker calls in sick at 5:45am and the branch already knows before the shift starts. A payroll question gets answered without pulling a recruiter off a placement.

None of that runs on a person. It runs on an agent, one underlying technology, connected directly to your Avionté system of record. What changes between them is configuration: the role, the questions, the tools it can use.

Two configurations come pre-built, because they're the two most common jobs in staffing. A third is that same technology, pointed at whatever comes next.

Click on each agent to jump to its section:

The first recruiter to respond is the one who hires.

Whippy sends an instant SMS, then interviews the candidate by voice: availability, certifications, pay, disqualifiers

The call is scored, transcribed, and written back to the talent record automatically

Talent tags: mapped from skills exhibited on the call

Notes: full transcript, in the order questions were actually asked

Recruiters can agree or disagree with every score and edit interview questions from the summary email, training the AI with every call.

Reference checks, by voice or SMS, written back to the talent record

Redeployment outreach: Automated Workflows checks in with proven talent at set intervals; when it's time to confirm availability, AI Recruiter makes the call

 went from 48 hours to under 5 minutes response time, and from 17% to 80% completed screenings.

Instant screening, consistent criteria across every branch

Recruiters review decision-ready talent, not raw calls

Talent tags and notes sync into Avionté automatically

Staffing doesn't stop after 5pm. Your phone shouldn't either.

One number, adapts to business hours: live transfers by day, messages and logged requests after

Whippy verifies the caller against the talent record, then resolves or routes

Every call is transcribed and written back to the system of record automatically

Payroll questions, identity verified first

- "Are you calling about your paycheck, your shift, or something else?"

- "Can I get the job site? Your supervisor? What time was your shift?"

Job site, supervisor, and return date captured. Branch notified. Everything logged to the talent record, no manual notes.

 cut missed calls by 75% and never had to backfill the receptionist role it eliminated.

Fewer interruptions for recruiters and payroll staff

One system handling every inbound interaction, logged automatically

Not every problem fits a recruiter script or a receptionist script.

AI Recruiter and Receptionist are two configurations of one agent. Custom AI Agents is the same capability, pointed at anything else, still writing back to the same system of record.

Define the role and rules in plain language

Give it a knowledge base, and tools to read and write Avionté data

Recruiters and staff call or message the agent with internal questions: policy, process, where to find something in Avionté

The agent answers from your knowledge base, or escalates when it can't

Every interaction is logged, so nothing gets asked twice

Agent calls or texts available talent about an open shift

Confirmed, unavailable, or no response, classified in real time

Confirmed talent tagged in Avionté; unfilled shifts flagged to the recruiter

Shift fill, matching last-minute openings to available talent

Onboarding support, tracking new-hire document completion

One platform instead of a separate tool per use case

Agents execute & update the system of record, not just answer questions

Built once, works across voice, text, and email

These 3 agents are one piece of a bigger system. See how they fit into the full staffing lifecycle, from job order to redeployment, in 

The Staffing Operating System for Avionté

See it running on your own Avionté data. 

See how AI Recruiter, AI Receptionist, and Custom AI Agents automate every stage of the staffing lifecycle.

See how AI Recruiter, AI Receptionist, and Custom AI Agents work directly with your Avionté data to automate staffing operations.

AI Recruiter, Receptionist & Custom Agents for Avionté

AI Agents That Work With Your Avionté Data

Click any part of the workflow to see the use case

Client Job Order Intake

Sales Outreach

Talent Pool Activation

AI Recruiter

Reference Checks

Onboarding Coordination

Assignment Confirmations

Assignment Check-ins

Survey / NPS 

Redeployment & Reactivation

Receptionist

"What started as AI recruiting is now our AI operating layer. From reception to call offs to sales outreach, we run it all on Whippy."

The staffing firms pulling ahead share one thing: every interaction, from the first job order to the tenth redeployment, runs through a system that acts the moment something happens in Avionté.

A job order gets captured the second it comes in. A candidate gets a call within minutes of applying. A shift gets confirmed before it starts.

None of it requires a bigger team. It requires one system that works directly with the data already inside Avionté, across the full staffing lifecycle: Demand, Talent Activation, Qualification, Placement & Retention, and Continuous Operations.

Every use case below runs on Whippy, connected directly to Avionté, so nothing gets lost between systems.

The client who hits voicemail after hours remembers who answered.

A missed call isn't a missed message. It's revenue that just went to a faster competitor.

Every job order is captured instantly: role, headcount, start date, pay, urgency

Whippy logs it directly into Avionté and routes it to the right recruiter

Follow-up workflows trigger immediately, no manual triage

Response time drops from hours to minutes

Recruiters start the day with active demand, not callbacks

Pipeline that only runs when placements slow down isn't pipeline.

AI agents call leads from your CRM and leave personalized, context-aware voicemails

Hiring intent and urgency are captured and classified automatically

High-intent conversations route instantly, with every detail logged into Avionté

Outreach runs regardless of recruiter availability

Missed calls convert into pipeline instead of disappearing

Qualification stays consistent across the team

Stop paying to find candidates you already have.

Your Avionté database already has the talent. Posting to a job board makes you pay to find them twice.

Filter your existing talent pool by the Avionté fields that matter: certifications, location, availability, prior activity

Sequences automatically message that segment by SMS or voice, referencing prior conversations

As responses come in, interested and available talent route straight to the recruiter, with the filter staying current as Avionté data updates

Existing talent becomes a performance driver, not a sunk cost

Screen every candidate instantly, or lose them to faster competitors.

When volume spikes, manual screening breaks. Candidates go to whoever calls first, not whoever fits best.

Every applicant in Avionté gets an instant SMS from Whippy

Whippy's AI Voice Recruiter interviews them against your criteria: availability, certifications, pay, disqualifiers

The interview is scored and synced back automatically

Candidate status: Whippy AI Accepted / Rejected

Full transcript: structured notes, ready to review

Recruiters can agree or disagree with every score and edit interview questions directly from the email, training the AI with every interview.

, interview costs drop by up to 95%, with some firms screening 2,500+ candidates a month at $2 each.

Recruiters review decision-ready candidates, not raw calls

The reference you skip today is the bad placement you find tomorrow.

Whippy contacts references by voice or SMS and verifies identity first

Role-specific questions are asked and answered in a consistent format

Full transcript and summary route to the recruiter, written back into Avionté

Stronger documentation for compliance and audits

Recruiters stop chasing references manually

Explore 11 proven use cases that automate the staffing lifecycle, from job intake to redeployment.

AI that runs your full staffing lifecycle inside Avionté: job orders, screening, onboarding, and redeployment. Built for staffing firms.

Staffing Operating System for Avionté | Whippy

56.5% of staffing agencies, businesses whose entire job is filling roles fast, never engaged the "perfect" applicant we sent them. Two years ago, that number was 40%. It got worse, despite more AI and automation than ever.

Direct-hire employers did even worse: only 23.9% responded, taking an average of 81 hours when they did. Across all 668 companies tested, the average response time was 71 hours, and only 5.2% responded within the first five minutes, the window that matters most.

Response channels (Indeed, SMS, email, phone)

Staffing agencies vs. direct-hire employers

All 668 companies tested, listed alphabetically in the appendix. Find out if yours is one of them.

We tested 668 US companies with the perfect candidate. 66.2% never responded. Download the report and see if your company made the list.

2026 Job Board Applicant Response Report: see how 668 staffing agencies responded to the ideal candidate, and where AI adoption stands in recruiting.

2026 Job Applicant Response Report: 66% Never Reply

2026 Job Board Applicant Response Report – Whippy AI Guides

Your recruiters are good at what they do. What slows them down is the manual work that surrounds every placement.

A placement gets made. Someone has to remember to follow up on day 3. Then day 14. Then day 30. A candidate sends their documents over SMS and now someone has to open Avionté and update the profile by hand. Again.

None of these tasks are complicated. But they are constant. They add up to hours every week, and every hour spent on them is an hour not spent filling roles or keeping good candidates from walking out the door.

Whippy Workflows connect directly to Avionté and handle that work automatically, triggered in real time by what happens inside your ATS. Roles fill faster because outreach never waits. Candidates stay longer because the follow-up never slips. And your team spends its time where it actually moves the business.

Lyneer, a staffing firm that runs this kind of automation with Whippy, saw a 

 and cut time-to-fill by 52%. Below are examples of what your team can start automating today.

Building an Avionté workflow in Whippy takes minutes. Here is what it looks like:

Every workflow below runs automatically through Whippy's Avionté integration.

Use the index below to jump into each workflow in detail:

When someone applies and hears nothing back, they assume the worst and move on, often to a competitor who replied first. The numbers are unforgiving: firms that contact a lead within an hour are 

 it than those who wait even one hour longer, and 60x more likely than those who wait a day (Harvard Business Review). That silence in the first few minutes is where candidates are won or lost.

Whippy acknowledges every application automatically, so candidates know they were received and what happens next, often before a recruiter has even looked at them.

Whippy checks Avionté for new applicants every few minutes

Each new applicant is sent an automatic SMS confirming their application was received, with expectations set

Candidate replies with a question: the conversation is routed to a recruiter

The acknowledgement and any reply are logged in Avionté

Hi {{Name}}, thanks for applying to {{JobTitle}}! We've received your application and a recruiter will be in touch soon. Questions in the meantime? Just reply here.

 Every applicant gets a fast, professional first touch. One staffing firm running this on Whippy cut its response time from 48 hours to under 5 minutes and 

. Fewer drop-offs at the top of the funnel, which means more candidates make it through to placement.

Half-finished candidate profiles are everywhere: missing a resume, a zip code, work history, the very fields you need to match and place them. Chasing that information manually is tedious and usually does not happen.

Whippy identifies incomplete profiles and reaches out to the candidate to fill the gaps, updating Avionté automatically as the information comes in.

Whippy checks for incomplete candidate profiles in Avionté on a schedule

An automatic SMS asks the candidate for the missing information

Candidate replies: the profile fields are updated in Avionté automatically

No response: a follow-up reminder is sent

The recruiter is notified once the profile is complete

Hi {{Name}}, we'd love to match you with the right roles, but your profile is missing {{MissingField}}. Reply here to add it and we'll get you in front of more jobs.

 A cleaner, more complete database, without manual data entry, so more candidates are matchable and roles fill faster.

A new placement means a new stack of paperwork. I-9s, certifications, direct deposit forms, IDs. Until all of it is in, the candidate cannot start, and your team is stuck sending the same reminder emails over and over.

The placement is ready. The paperwork is the bottleneck.

Once a placement is created in Avionté, Whippy reaches out to the candidate, collects the documents they still need to submit, and logs each one back to Avionté as it comes in.

Whippy checks Avionté daily for new placements

For each one, Whippy identifies which onboarding documents are still missing

An SMS is sent to the candidate requesting what is needed

As documents come in, each one is logged back to Avionté automatically

The recruiter is notified once onboarding is complete

Hi {{Name}}, congrats on your new placement at {{Company}}! Before your first day, we still need your {{MissingDocs}}. You can reply here with a photo. Thanks!

 Candidates start on time. Your team collects paperwork without sending a single manual reminder.

Between offer acceptance and the first day, a lot can go wrong. The candidate forgets the address, shows up at the wrong time, or gets cold feet because they heard nothing from you. Each gap is a chance to lose a placement you already won.

Whippy keeps the candidate informed and confident in the days before they start, sending the details they need and flagging anything still outstanding.

Whippy checks Avionté daily for confirmed placements with an upcoming start date

The candidate receives their first-day details automatically (address, time, supervisor, what to bring)

Outstanding items (background check, documents) trigger a tailored reminder

Candidate confirms they are ready: the recruiter sees they are on track

No response: the recruiter is flagged to follow up before day one

Hi {{Name}}, you start at {{Company}} on {{Date}}. Address: {{Address}}. Start time: {{Time}}. Ask for {{Supervisor}}. Bring {{Items}}. Reply YES to confirm you're all set!

 Candidates show up prepared and committed. Fewer first-day no-shows means the placements you worked to win actually stick.

A candidate who forgets they have work tomorrow is a no-show waiting to happen. And a no-show means a frustrated client, an unfilled shift, and a scramble to cover it, often with no time to spare.

The fix is simple and everyone knows it: remind them. But remembering to remind every candidate, before every shift, every day, is not realistic for a team with hundreds of placements.

Whippy sends each candidate an automatic reminder before their shift, the day before and an hour out, so they show up ready and your team is not the one making the calls.

Automate placements, check-ins, redeployment, and candidate updates directly from Avionté. Less admin, more placements.

See how staffing teams automate placements, check-ins, redeployment, and candidate updates directly from Avionté using Whippy Workflows.

Avionté Workflow Automation for Staffing Teams | Whippy

Avionté Workflows for Faster Fills and Better Retention

For staffing teams running on TempWorks, the bottleneck is rarely the recruiter. It's everything around the recruiter.

Every accepted offer triggers a manual email. Every inbound CV requires a profile update. Every status change means someone, somewhere, has to stop what they're doing and make sure the right information gets to the right place.

Individually, these tasks take minutes. Collectively, they take hours, and they pull your team away from the work that actually drives revenue: sourcing, screening, and placing candidates.

Whippy Workflows integrate directly with TempWorks, automating the operational tasks your team has been handling manually, triggered in real time by the events happening inside your ATS. No custom middleware, no engineering overhead, no workarounds.

Below are some examples of what your team can start automating today.

Building a TempWorks workflow in Whippy takes minutes. Here is what it looks like:

Every time a candidate accepts an offer, your coordinating team needs the same information: candidate name, job order ID, client name, assigned recruiter, and pay details.

In most TempWorks agencies, that means a recruiter stops what they are doing, pulls the data manually, and sends it, every single time a placement is made.

Ask any recruiter who has done this at scale and they will tell you the same thing: getting this automated would be huge.

The moment a recruiter changes a candidate status to "Accepted" in TempWorks, Whippy detects the change in real time, pulls all the relevant candidate data directly from TempWorks, builds the onboarding email, and sends it to your coordinating team automatically. Accurate, instant, and without any manual input.

Your recruiters stay focused on placements. Your coordinators get everything they need the moment an offer is accepted.

Candidate status is changed to "Accepted" in TempWorks

Whippy confirms the status and triggers the workflow

Candidate data is pulled directly from TempWorks

The onboarding email is built automatically

The email is sent instantly to the coordinating team

When a candidate sends their CV by email, someone on your team has to track it down, find the right profile in TempWorks, and attach it manually. If the candidate is not in the system yet, that means creating a new record from scratch before you can even get started.

It is not a complicated task. But it is a constant one. And every interruption pulls your recruiters away from the work that actually moves the needle.

With Whippy, the moment a candidate sends an email with their CV attached, the workflow takes over. Whippy checks whether the candidate already exists in TempWorks using their email address. If they do, the resume is attached to their profile automatically. If they do not, Whippy creates a new employee record in TempWorks and attaches the CV. Either way, the profile is updated instantly, with no manual input required.

If the email arrives without an attachment, Whippy logs a note in the candidate's TempWorks profile flagging that no CV was included, so nothing falls through the cracks.

Your team stays focused on recruiting, not on manual data entry.

Candidate sends an email with their CV attached

Whippy detects the incoming email and checks for a matching TempWorks record

If the candidate exists, the CV is attached to their TempWorks profile automatically

If the candidate is new, Whippy creates their TempWorks record and attaches the CV.

If no CV is attached, a note is logged in TempWorks so the gap is captured

Every new applicant needs to land in the right hands. The faster that happens, the faster your team can act.

In most staffing agencies, that routing happens manually. A recruiter opens the record, reads through the details, and decides which team should own it. One applicant at a time, every single day. At scale, that becomes a bottleneck.

With Whippy, the moment a new applicant record is created in TempWorks, the workflow evaluates their data automatically. Certifications, job type, custom TempWorks fields, all read in real time. Whippy routes the applicant to the right recruiting team and updates their status in TempWorks instantly. No manual review, no delays.

Your team receives pre-routed applicants the moment they enter the system.

A new applicant record is created in TempWorks

Whippy reads the applicant data in real time

The workflow evaluates certifications, job type, and custom fields

Learn how Whippy Workflows integrate with TempWorks to automate offer handoffs, CV logging, and more, so your recruiters can focus on placements.

Whippy Workflows connect directly to TempWorks to automate onboarding handoffs, CV updates, and more, no engineering required. See it in action.

Guides

AI Agents That Work With Your Avionté Data

The Staffing Operating System for Avionté

2026 Job Board Applicant Response Report – Whippy AI Guides

Avionté Workflows for Faster Fills and Better Retention

Stop the Busywork: TempWorks Workflows Built for Staffing Teams

AI SMS vs. AI Voice: The Right Channel at the Right Moment

AI Agents Use Cases for Staffing

8 High-Impact Staffing Workflow Use Cases

How to Evaluate the ROI of an AI Recruiter

2024 Job Board Applicant Response Report

8 New Ways that Whippy uses AI

10 Ways to Ensure High SMS Deliverability